Compliance Services

No, we don’t file taxes or compliance documents. What we can do is prepare financial data for CPAs, payroll providers, and legal teams. We help identify filing needs and support registrations and organize records to meet regulatory standards. This reduces compliance risk and streamlines the filing process.

Yes, absolutely. Our software solutions track grant costs by funder, year, and category, aligning workflows with funder rules and approval paths. We also assist with grant reporting and reimbursement documentation, reduce errors and support funder audits. This ensures costs meet eligibility and compliance standards to minimize the chance of penalties.

Our work across state lines ensures we can identify state and local filing obligations, and support nexus tracking and registration. Our systems segment revenue and expenses by jurisdiction and help prepare information your CPA or payroll provider might need to file your tax. The aim is to prevent late or missed multi-state filings.

Yes. We design approval workflows and access controls, and implement separation of duties across tasks. We provide further assistance by adding compliance checkpoints to recurring activities and tailor controls to your risk profile and structure. Another extra is embedded safeguards placed directly into your financial systems.

Accounting driven compliance isn’t particularly straightforward at the best of times, but if you’ve got a company that has expanded across states, or even internally, it starts to become really complex. Accounting solutions with automation and built-in compliance rules will help keep your records accurate, while meeting industry standards.

Our solutions provide regulatory support that is aligned to federal requirements with clear audit trails (evidence) for tax filings and reviews. Part of this includes state and local tax filing readiness to make your life simpler and more convenient. This means we track nexus, register payroll, and support sales tax. As a result, multi-jurisdiction activity is organized and current.

We also ensure grant and funding compliance and internal control oversight, centering on approvals, reconciliations, audit trails, and program ownership. The aim is to clarify accountability and reduce errors that can crop up when roles aren’t clearly defined.

Automation and AI are marvelous tools that can carry on working in the background without affecting your team. For instance, automation can schedule reconciliations with a predictable rhythm, so audit trails are created in real-time while operations are running.

In fact, these operations are supported by bank rules, checklists, and sign-offs that withstand scrutiny by leaders, stakeholders, and the taxman. Audit trails with key actions (changes and overrides) can be paired with logs that are quickly produced as and when necessary during reviews. 

Clear segregation of duties helps, roles are created for requesters, approvers, posters, and reviewers. No confusion or cross over virtually eliminates errors and fraud. 

Our solutions also carry out issue tracking that records exceptions and fixes. This enables our systems to address recurring problems and ensure auditors see control effectiveness over time

One of the primary benefits of our solutions is automated nexus monitoring, which flags activity that creates nexus (tax) obligations. Rather than time-consuming manual registrations and filings, automation ensures the process starts long before penalties become an issue. 

Your chosen solution coordinates sales tax to state rules and calendars, providing documentation that explains calculations and exemptions. It also takes care of payroll registrations and compliance across states, including updates to your workforce, for instance, when employees move or there’s a surge in hiring. 

We also manage some technicalities, like tracking business licenses and local requirements, so you never miss renewals or notices, especially during busy periods that are part and parcel of transitions and expansions.

Your system stores evidence that confirms each filing, as well as confirmations, reports and correspondence, so you can answer questions about audits with confidence because the truth is on your side.

We design role-based approvals that are connected to systems, like requisition to payment and journal entry to review, with clear ownership and backups. Our design incorporates reconciliations that tie subledgers, banks, and control accounts with threshold for investigation and documentation for each variance.

Systems are thorough with their records, for instance change management logs which employees updated policies or configurations, along with review checkpoints, and communication to teams affected by change. 

Policies are designed to be specific to tools, industry, and risk, guidance gleaned from available data has day-to-day practical value. We guarantee that we won’t waste your time with anything generic. 

Risk reduction actions are specific to your company. They are targeted, containing short lists of fixes, with dates, responsible people, and measures of effectiveness.

There are quite a few accounting platforms that come into the process. Sage Intacct, Xero, and QuickBooks play a particularly important role as they embed approvals, rules, and traceable documentation into daily activities.

HR and payroll platforms, like Sage 300 People, are integrated into systems, facilitating leave management and payroll compliance, and are geared to automate legislative updates. 

FloQast is one of the close management tools available that remove a lot of the time pressure that surrounds centralizing reconciliations and checklists. Month end tasks might not be a gentle breeze, but they’re much easier to manage with reliable accuracy that you can depend on.

Ramp is a spend control platform that helps to improve visibility and the accuracy of receipt capture, as well as enforce policy on cards and other expenses. Then there are sector tools that align revenue, grants, and rentals to reporting and audit needs. We integrate DonorPerfect or Quipli into our accounting solutions.

We start by looking into your current systems and operations to identify problems like duplicate work, missing controls, and delays. The aim is to optimize the tools you already use. We won’t lump you with expensive new tools when existing software is still perfectly serviceable.

You’ll receive a thorough proposal that covers all the essentials, for instance, outlining fixes, timelines, responsibilities, and the target state. The point is to set clear expectations from the get-go. We encourage clarifying questions to understand the processes, systems, and operations at play.

Comprehensive onboarding services that configure systems, train users, and document workflows are included. The intention is to break the habits that created confusion in the first place and replace them with healthy new ones. 

Handover happens once new procedures, policies, and operations are firmly in place. We ensure your teams have the understanding and insights to take ownership of the systems without disruption of business operations and services.

There are many, many benefits that come with comprehensive compliance services. For instance, leaders will be aware of fewer missed filings and notices because obligations are tracked, responsibilities/ownership is properly assigned, and reporting is scheduled according to the calendar. 

Your business is always audit ready because all evidence is properly recorded and stored, approvals are in the systems, and reconciliations are current, thanks to real-time data updates. You’ll also experience cleaner month-end accounting because processes are aligned across bookkeeping, controller work, and reporting. There’s virtually no need for rework because systems, processes, and operations are well designed, maintained, and accurate. Although, you’ll need to ensure that documented controls are measured and maintained, not buried and forgotten.

Of particular importance is the renewed confidence that boards, funders, and regulators have in your books because reports with real-time updates reflect the current reality and evidence can be defended with accurate source records.