Bookkeeping

We support 501(c)(3) mission-based and 501(c)(6) member-based nonprofits. We support mission-based organizations with grant and program-tracking and member-based organizations with membership dues, events, and education. As industry-specific accounting specialists, we understand the reporting needs and compliance standards for each type and tailor each solution to the nonprofit’s model and funding streams.

Yes, our systems can be set up to track grants, programs, and initiatives, at varying timelines and according to complex reporting formats. We ensure nonprofits always comply with grantor requirements, for example, properly categorizing grant-related transactions. Solutions are set up to provide accurate reports to funders and auditors, as needs be.

All our services ensure financials are audit-ready and structured for external review. This means accurate, error-free data entry, reconciliations, and regulatory compliant documentation. It meets transparency and verification requirements for public or grant-funded organizations, as well as various expectations from agencies, foundations, and boards.

We support both nonprofits relying on events and programs and membership dues. Our financial solutions track member engagement, dues collection, and event finances, and organize data for internal planning and external reporting by categorizing expenses by event and managing deferred revenue.

Our nonprofit-specific solutions are designed to manage several processes, including those that ensure audit and donor readiness. For instance, chart and dimensions are aligned to grants, programs, funds, and restrictions. Evidence keeps statements compliant and defensible.

Related to this, grant and fund balances are visible throughout the month, providing leaders with the information they need to act quickly. No waiting until after the board pack has been sent and discussed.

Scheduled reports are automatically delivered to executives and funders, so they receive the same data at the same time. No one is forearmed with extra prep to support their cause.

All receipts, pledges, and releases are managed in-system. This reduces reliance on side files and ensures fewer timing errors in reports.

Thanks to renewed month-end cadence with owned tasks and evidence, reviewers can drill down into data from pack to source in-system. This is important because trawling through inboxes for misplaced emails is hardly time-saving and efficient.

Our aim is to streamline bookkeeping processes, making them more efficient and, of course, more accurate. This entails using consistent coding rules for AP and AR, which results in fewer corrections and provides clearer, cleaner trends for program leads. Revenue and restriction tracking are tied to documentation (providing evidence). This ensures releases follow policy and audit trails are clear and intact.

Bank, card, and subledger reconciliations are made more efficient by putting them on a weekly rhythm. One of the immediate benefits is the revelation of exceptions (with notes) demanding action early on.

Accuracy is improved and errors reduced when donor and member activity is synced to finance. This eliminates rekeying and results in fewer mismatches at close.

Accuracy is also increased by creating a single source of truth for reports. There’s less debate at meetings and more time is available to focus on services and outcomes.

Systems are designed to handle nonprofits’ unique needs, as well as scale should they expand into other areas or regions. This is achieved by standardizing entries and funds across entities, which ensures consolidations don’t break each quarter. Policy governs releases and reclasses Part of this includes logging all changes so there is plenty of evidence to validate decisions and keep reviews calm.

Cost and revenue data is drilled down to the program level. This helps board talks focus on the impact and efficiency of each program, so they can plan strategies based on real, highly relevant data.

Boards are also kept in the loop with funder reports that are pulled directly from the system of record. Data indicates that submissions are predictable and complete.

In the interests of accuracy, grant budgets and periods are mapped to actuals, while ensuring burn and remaining balances are visible.