Quipli

Quipli is cloud-based software that simplifies the lives of all business owners in the rental equipment industry. It’s purpose-built for equipment rental, covering the whole rental cycle, from online bookings and contracts to inventory and billing. Automation features enable real-time tracking and 24/7 reservations. It’s scalable to grow with your equipment rental business.

Quipli integrates easily with Sage Intacct and QuickBooks Online, without any need for manual data entry. We configure the setup so it fits your chart of accounts. It increases accuracy and helps close books faster. Transactions and invoices are automatically entered into accounting software, ensuring seamless financial reporting.

Quipli is an all-in-one system. It provides all the features you need in a rental platform, including e-commerce, POS, inventory, maintenance, and accounting. It was designed with small and medium-size businesses in mind, easily pairing with our hands-on implementation and accounting support. It’s mobile-ready with built-in automation functionality.

We manage the full setup, including customization for your specific needs. We provide staff training sessions so your employees know how to optimize the various features and functions. Integration with accounting and back-office systems is a given. Our priority is to give equipment rental companies time to focus on core operations while we manage finance and data.

Quipli provides a single platform that manages rentals, inventory tracking, bookings, billing, and maintenance. Data is updated in real-time, so staff and customers can see real-time availability. This prevents frustration as double bookings aren’t possible.

Reservations can be made online 24/7. In fact, customers report that online orders have increased from a low 3% to a mammoth 40%.

Online facilities are convenient for those who would rather take a direct route to a completed transaction than take an extra step to phone for a reservation. This keeps customer satisfaction high. It reduces phone traffic and ensures you don’t miss opportunities.

That’s not to say that in-store transactions are neglected. In-store check-outs have been cut from 15 minutes to less than one. This is due to the system’s integrated POS and automation tools.

Payments and invoicing are integrated, which keeps AR current, accurate, and clean. Quipli also comes with built-in reporting and analytics which show use and revenue patterns.

Quipli manages inventory control and fleet visibility via a centralized catalog with status and location tracking. Inventory control also includes rules to set “hold” or “maintenance” statuses to assess the state of equipment so you can clean or repair units as required.

Take advantage of a multi-location dashboard to track inventory across sites. Managers can see if an item is out of stock at one location, but available at another. They can then transfer items between branches. Note: Connecting all your systems prevents double-booking the same item at different locations.

Tracking usage shows you which units are rarely used and which spend most of their time away from home. Your options include selling or retiring poor performers, or investing in additional high-demand units.

Alerts inform your team about potential issues, so they can address them quickly. For instance, alerts for overdue returns and warnings that reserved equipment is down for unexpected maintenance. The result? Smooth operations and happy customers.

Online reservations run 24/7, so customers can book equipment any time of the day or night. This is great for those who browse after hours, and perfect if you operate across state lines and timezones.

Online rental options are great opportunities to upsell, as you can recommend add-ons that enhance their original order. For instance, one-click upsells for protective gear or insurance. Not only do customers fill their baskets more than they intended, but they are also less likely to abandon their carts. Provided (and this is important) pricing is clear to avoid a nasty surprise at checkout. That’s the kind of customer experience (CX) you can really do without.

Automated confirmations after payment has been received tell customers that the reservation has been logged and pickup/delivery times have been arranged. Reminder notifications confirm rental start and end dates and go over the pick up and return processes. That’s the kind of CX that you really want.

Quipli syncs invoices, payments, refunds, and adjustments to the general ledger. It also integrates with accounting software, like QuickBooks and Sage Intacct, mapping your rental income, taxes, and other accounts where necessary. Syncing and integrations reduce duplicate entries across rentals and finance, improving efficiency and accuracy.

You can configure your setup to match your chart of accounts. This means data from Quipli automatically fits your existing accounting structure. The result? Disruption-free financial reporting.

Integration with accounting helps Quipli reduce duplicate data entry, human error, and admin. This obviously increases accuracy and closes books faster come month-end. That’s not all. Contracts and payments are traced to create a clear audit trail and aid reconciliations.

Integration and automation ensure that all rental invoices and payments are properly logged in your accounting software. There’s no scrambling for data, which slows down close. Instead, financial close is faster and your team is more confident in their reporting.

Quipli enhances in-store checkout in many ways. For instance, its POS system is designed specifically for rentals and not retail, so checkout includes scheduling returns and damage waivers. This streamlined rental POS keeps things simple, enabling employees to keep queues moving quickly.

It can accept instant e-Signatures and ID capture. The advantages are most evident when it comes to pick-up because customers sign on a tablet and instantly receive a copy of the document. Proof of ID or insurance info can be scanned or photographed and uploaded to the system immediately. This virtually eliminates lost papers and unsigned forms.

What else can you expect?

• Real-time inventory updates that immediately marks units as “out” or “available” on all calendars.
• Easy discounts and fee management via pre-defined discount codes, promo offers, and fee line items all toggled on the invoice.
• A user-friendly POS with guided prompts to remind employees of ID verification and purchase order numbers.

The result? Very happy customers.

Rental fraud is a serious issue, so anything that enhances protection is welcome. For instance, Quipli’s driver’s license scanning and Verified details ensure customers can’t claim mistaken identity in the event of damage or theft.

GPS tracking is essential for high-value assets. Quipli supports integration with telematics and GPS solutions, providing real-time location data. You can track equipment to make sure it stays in its designated area and prevent mysterious disappearances.

Detailed logs determine accountability and record an item’s history, including special notes like late returns or damage. This is critical to charge repairs to a specific customer or look at a repeat customer’s return record. Staff actions are also tracked, so you can see who checked an item in/out (internal accountability).

You should also consider:

• Damage waivers and insurance to cover your financial tuchus in case of mishaps.
• Maintenance scheduling for safety so you can catch potential risks and repair them before the item becomes available again.

Sources: Quipli product materials and case studies
ezo.io tydeco.com; industry research and expert commentary goodcall.com quipli.com; independent reviews highlighting Quipli’s features forconstructionpros.com