Payroll Administration

You can choose your level of payroll administration support to ensure it fits your setup. This includes coordination with your payroll vendor on inputs, updates, and reconciliations. It also includes critical employee-related data, like lifecycle updates, hires, terminations, and other changes in the system.

Support extends across state borders, so you can rely on us to manage multi-state payroll tax compliance and timely tax registrations. We assist with nexus filings as your business expands geographically.

You needn’t worry about bank reconciliations because we cross-check payroll reports with actual payments to ensure transactions are properly recorded. By managing payroll to bank reconciliation after every run, we can identify issues early and address them quickly.

We also manage payroll submissions on your behalf by submitting approved hours and inputs. This ensures your chosen payroll provider can accurately process and record data.

You retain control and have the final say when it comes to approvals. Think of us as a draft horse, you attach the plow and tell us where to go. To start with, you choose a payroll provider you’re comfortable with and we work within their system.

Your policies and schedules, which we agreed upon up front, are gospel. We ensure processes follow a predictable rhythm and never deviate from your requirements. In fact, visibility is a priority, so you can keep an eye on performance, especially when it comes to reviewing reports and reconciliations.

We merely administer limited payroll services. Payroll processing and tax filings remain in your ambit. Your leaders also keep control over final approvals, ensuring there is a clear sign-off path. This type of record keeping and degree of clarity contribute to your business’s audit-readiness, which is much appreciated by the taxman

Accuracy is the name of the game. It’s our job to ensure all calculations and books are 100% correct, otherwise, what’s the point? To this end, we carry out thorough validation checks before submission. The result is fewer (preferably no) corrections later.

Payslips are distributed via easily accessible ESS (Employee Self-Service) systems, email, or other digital methods for clear traceability. This also saves time and distribution costs.

Payroll documentation is also properly organized so leaders, boards, and the IRS can access them for review. This facilitates, among other things, quick response time to questions or queries that arise.

Reconciliations are linked to bank activity each cycle, providing your leadership with tighter control. The upshot is audit trails on all changes and approvals, which ensures clean ownership and audit-readiness.

The best way to manage growth and changing schedules is to consistently update systems. We achieve this by sticking to weekly, biweekly, and monthly cycles without new tooling.

Changes to multi-location and multi-state regulations are updated as they happen, with input from vendors. Vendor coordination ensures changes are implemented at the same time to avoid contrasting processes.

Our modules are scalable, so you don’t need to rework your systems or purchase upgrades or expensive new tools. Instead, your system scales up as your team expands and volume increases. We also adjust rules and calendars accordingly.

We also stay on top of onboarding and terminations, adjusting systems almost immediately as headcount changes. This keeps payroll data accurate and ensures HR can update its data to avoid corrections down the line.

We work with a number of systems, all with advanced payroll and HR software dedicated to specific industries and specific business types and needs. For instance, Sage 300 People is best used for HR and payroll for complex (multi-state, multi-currency) teams. Sage Intacct is perfect for businesses that need finance alignment and postings.

Xero is recommended for small teams that run payroll adjacent to books. FloQast is recommended for reconciliation and close oversight. We use Ramp’s card tools for stipend and expense control.

We work in partnership with you to discuss your options and help guide you through the decision-making process. Note: We don’t take control of the decision, You always make the final choice and we work with your pick, optimizing the features and functions to deliver outstanding service.

There are many positive outcomes, some of which you’ll see almost immediately and others which take some time to become evident. For instance, shorter response times to staff payroll queries are immediate. There are clear records of each query and its answer to aid tracking and traceability.

It may take a little longer for you to notice the impact of less internal time spent on admin. This time can be better spent on planning, strategy, and service, ultimately increasing efficiency and productivity.

Accuracy is a major benefit in several areas of your company’s finances. For example, improved accuracy in reconciliations keeps records clean and results in fewer month-end adjustments. Also, reliable (accurate) pay runs result in fewer corrections and escalations.

Another great outcome is the automatic adjustment to compliance requirements across states. This is important because compliance violations can result in severe penalties, including expensive fines.