Accounts Receivable

Automation features integrate time tracking, fulfillment, and order data into your accounting systems, creating and sending invoices as soon as predefined conditions are met. Automation eliminates manual entry, reducing delays and all but guaranteeing error-free books. Not only do invoices match services delivered or goods fulfilled, but billing is accelerated and AR efficiency improved.

Yes. Reminders are automated based on due dates, which reduces the admin burden on your staff and improves cash flow. Reminder schedules increase when payments are overdue. This type of proactive communication, without the risk of human misunderstandings, maintains client relationships while minimizing overdue accounts.

Yes. Bookkeeping software supports embedded payment links in invoices, which auto-posts to the accounting system and reconciles instantly. Humans are out of the posting processes, which reduces reporting errors while accelerating collections and improving financial accuracy. The beauty of the set-up is that it supports real-time cash flow visibility.

Easy peasy. We transition your manual processes to automated functions. We achieve this by integrating current tools (spreadsheets, time tracking) with invoicing systems. Redundancy is automatically reduced and reporting improved. The result is enhanced collection efficiency and AR performance. It’s great for leaders who get a clearer picture of receivables.

Shorter time to invoice and time to cash are good. Anything that puts money in your hand without undue delays is good. However, life happens, people pay at the last minute, invoices are misplaced, and medical insurance providers don’t approve procedures. Fortunately, you’re not a helpless spectator. For instance:

Connecting time, orders, or service data to invoicing is great to generate invoices without rekeying. The result? Fewer delays and mistakes.

Designing templates with clear terms and required fields. Staff know exactly what information customers must provide and customers see the same rules every time – no blissful ignorance here.

Thanks to its convenience, offering embedded payment links in invoices is great for encouraging instant payment. Payments are automatically posted and reconciliation happens as soon the money lands in your account.

Use automated scheduling features to build reminder sequences that start a reasonable time before due dates. The exact time and tone will vary as you match them to customers.

Tardy payments can make a mockery of your cash flow. Obviously, this isn’t something you want to encourage. Our financial solutions can help you out with automated reminders that prompt payment ASAP.

Create pre-due, due, and past-due paths that escalate according to amount and risk. Automation sends consistent follow ups, so no one on your staff has to do debt collection, which they probably all hate anyway.

Give key accounts some leeway and allow some reasonable exclusions. Sometimes protecting relationships is a little bit more important than chasing dollar signs.

Special notes are logged with the relevant account. Staff have access to notes and understand the context affecting customers. In a similar vein, dispute tagging pauses sequences. Staff follow the established resolution steps and sequences are automatically restarted upon resolution.

Set up reports that cover response rates and days sales outstanding. The current information helps leaders change cadence with facts, not hunches.

Some matches are made in heaven. Matching AR to payments and the general ledger comes pretty close. Here’s why they fit so well together.

Card, ACH, and portal payments flow into accounting in real-time. The smooth, efficient process doesn’t need any side files and there are fewer misapplied receipts.

Interconnectedness ensures fees, write-offs, and adjustments map to the correct accounts. This leaves a clear audit trail that’s easy for auditors and leaders to follow.

Bank matches are faster because all the data (deposits and invoices) is already lined up and waiting. Cash posting is also quicker because you’re just checking your numbers, not building or rebuilding anything.

Your dimensions carry through customer, project, and item so profitability and collections data share the same truth.

Month-end aging agrees to the general ledger. The result? Fewer reconciliations in the first week and more attention to spare for genuine exceptions.

AR dashboards can be customized to include a range of metrics, but there are some that are more useful than others. Let’s take a look.

• Aging by 30, 60, and 90 days (and more). This includes owner and client views, with priority standing out like a sore thumb.
• Promise to pay and dispute counts. Not a particularly nice metric, but an important one. Based on this, you know where you need to focus your effort next.
• Cash collected versus target. This can be quite sobering, especially if you haven’t had robust rules regarding payment and collection. Now you need to tie the numbers to forecasts, so you can confidently plan spending.
• Clients with repeated late behavior. When it comes to handling repeat offenders, you want solid evidence behind you, not anecdotes. So, segment rules and offers with data. Data is difficult to dispute.