Wine Industry

We understand the seasonal nature of the business, so we’ve developed solutions that address compliance and operational challenges, especially when it comes to tailored HR, payroll, and ERP tools. Our systems integrate with industry-specific platforms, like WineMS, to guarantee seamless workflows.

We ensure our software solutions capture detailed fermentation and production data, which is necessary to meet the government’s reporting requirements. Automated systems and various automation functions ensure the accuracy of data, while saving time and reducing errors from manual data input.

Yes, we definitely can. Our experts build custom integrations between wine production tools and ERP/payroll platforms. Custom integrations ensure consistency and accuracy in your payroll data, which is essential for other functions, like real-time data sharing and operational visibility.

Our financial management and accounting software systems are designed to provide essential support for wine estates when it comes to seasonal pay structures, including piecework. Self-service functionality is built in, and we also include advanced time-tracking tools to boost engagement and control labor costs.

Our industry-specific solutions ensure we provide software systems tailor-made to wine producers’ unique needs. Our systems combine our industry knowledge with practical technology that is ready to scale up with you as you grow. All of which enables us to provide solutions customized to meet your operational and compliance demands.

Software automation takes care of onboarding with ID validation and reusing return worker records. This reduces repeated data entry, saving time and increasing efficiency. WhatsApp plays an important role by delivering payslips to migratory workers or workers in rural areas. It’s a great way to keep teams up to date, while reducing printing and distribution costs. (It’s also paperless, which is great for the environment.)

Simple configuration ensures systems are flexible enough to scale the workforce up and down each season, effectively eliminating the need for a new build come each harvest time.

Tracking features log cost by vineyard block and task, which enables you to see the real costs of labor during a specific season without having to wait until after bottling. Payroll is automatically posted to finance with dimensions, which supports and facilitates reporting by estate, block, and program.

One source of data links POS and restaurant systems to finance, capturing sales and taxes accurately by channel. The taxman will be most appreciative. The system pulls production and inventory data into dashboards, providing the information you need to understand volume, waste, and holding costs. Dashboards also provide options to drill down into data on a granular level.

You can choose to see revenue by channel with product profitability, which enables you to move stock toward higher performing outlets. Meanwhile, managers with live views for events and tourism are able to plan staffing and purchasing to optimize numbers, eliminating unnecessary waste (in both workforce and stock).

Syncing and integration ensure you only need one entry per customer across all your systems. This all but eliminates duplicate entries and mismatched reports.

Your system can be set up to track alcohol content and volumes throughout the production process. This ensures evidence (audit trail) is tied to each step. You can also integrate cellar operations with finance, effectively aligning counts and costs, which deadens reconciliation noise.

Reporting can be simplified by creating packs directly from system data. This reduces manual collation for regulators, and ensures everyone has the same set of current data. Reporting is also enhanced by recording logs and approvals in context. All the data auditors require is there, in one place, without the need for any new exports from manual systems.

You can use all this conveniently packed and stored data to forecast harvest and bottling, and plan capacity and spend with real-time constraints visible.

Dashboards can be customized to deliver snapshots of just about any metric available. For instance, you can look at production by varietal and vintage, enabling you to compare year-on-year. It also helps you plan bottling and distribution with real-time numbers to guide your decisions.

This is particularly helpful if you have a global distribution network and need to see data for things like export volumes and customs status that help you avoid delays and missed opportunities.

Whether you distribute locally or globally (or both), you want to see revenue by product, so you can align pricing and promotions to margin and identify potential pressure points early enough to take evasive action.

Dashboards also show you channel growth for retail and wholesale operations. You can track outreach impact and set realistic sales and revenue targets. Don’t hog the information, share it with leaders and decision-makers in sales, operations, and finance. This eliminates ad hoc report requests throughout the season.

Reporting can be simplified by consolidating estates, labels, and export entities to provide one truth for leaders, managers, and boards. This helps to keep consistent charts and locations, enabling you to drill from group to label to lot. The upshot, quick answers to questions.

Increase productivity and protect sensitive data by providing estate managers and cellar teams with role-based access to relevant information. Contextual data aids decision making, without overloading managers and teams with irrelevant data.

Integration and syncing align procurement and intercompany flows. Automatic sharing reduces manual posting and reduces the number of adjustments your finance team has to make at month-end close.

Make your life easier by creating and maintaining a standard monthly pack that is shared among leadership, ensuring teams across the entities make decisions from the same data.