Agriculture

Automation is essential to help agricultural teams manage seasonal payroll and remote onboarding. For instance, automated onboarding includes ID checks and saved records for returning workers. This reduces repeat entries at harvest time.

Many seasonal workers are migratory, so you need a system that reaches them while they’re on the move. Our software uses WhatsApp or browser-based portals for payslips and updates, solving the problem without adding extra hardware to your set up.

One thing about seasonal workers is that their numbers are fluid. Some seasons you might have more than enough to manage, others you might be a dozen or so short. You want a system that easily and quickly scales headcount up and down without any rebuilds.

Audit trails are clear, documenting hires, terminations, and changes, ensuring evidence is available whenever funders and regulators need them.

Automation posts payroll to finances with the right dimensions, enabling you to see things like labor costs per site and task.

Your software solution has multi-entity capabilities to consolidate data from farms and companies, using a single source of truth (one set of numbers) to provide leaders with an accurate financial view across the board.

Tools conveniently align charts and locations, tag transactions by site, and compare profitability across land and crop types. This is perfect if you have different harvests that need to be properly recorded.

Automation manages tedious, yet crucial tasks, like scheduling group reports. This spares your staff cut and paste at month-end, while providing the capability to drill into transactions for additional data.

It’s rather important for your farm managers to have access to this data, so your software solution enables you to share role-based access, which keeps their focus on their lines without weeding through information not related to their site.

Tracking tools record intercompany activity with clear rules. The result is fewer adjustments at close and fewer surprises in reviews.

Automation, integration, and syncing come into play here. For instance, your system syncs production and distribution tools to the ERP. The smooth transfer of shared data reduces rekeying while increasing the visibility of true costs from field to sale.

This process also brings data related to inventory, inputs, and yield into finance views, supporting decisions with current data. There’s no delay while you wait for manual processes to deliver data at month-end.

If you do experience delays, tying quality and logistics events to cost centers will help clarify the data. The accessibility of data also enables you to understand write-offs without launching a massive hunt for relevant information.

Software ensures vendor and customer data is consistent across your systems. The result? Fewer matching errors and cleaner reconciliations that facilitate understanding among non-finance teams.

Non-finance teams also benefit from simple status dashboards that enable them to see blockages affecting movement and billing.

Dashboards highlight metrics essential to fully understand your agricultural business’s financial standing. Some of the most important include:

• Labor cost allocation by task and field. This enables you to compare teams and shifts and use the data to set targets before peak season begins.
• Operational profitability by product or yield. You can then align planting and processing with margin data
• Site-level cost allocation. It’s important because you can see results per farm, so you can take steps to optimize or reduce processes, based on current information. It also helps reduce overhead ambiguity in group settings.
• Land productivity. You can measure revenue per unit, which provides the insight necessary to make data-backed lease and invest decisions.

Save yourself (or someone on your staff) time by combining the above data in a weekly pack, which you distribute to all relevant parties, including boards. This reduces the likelihood of one-off requests and helps plan meetings based on shared data.

We set up your new agricultural finance system to accommodate the unique requirements of seasonal workers. For instance, features ensure the seasonal workforce fits into your farm’s rhythms. This provides greater control over admin, ensuring there are no spikes come harvest time.

Integration and automation provide finance and field teams with the same data to work from. They also reduce manual tasks, like exporting spreadsheets.

Consolidation in multi-entity reporting reflects actual group operations, which results in fewer special cases that must be accommodated at close.

Customizable dashboards identify costs and productivity early, enabling you to adjust your plans (or budget) before payments are made.

Our service model provides evidence-back documentation and audit trails for managers, leadership, and boards. It also includes training, so your employees come to grips with the changes.

Importantly, your new solution is robust enough to sustain operations during peak seasons.