INDUSTRY SOLUTIONS
Solutions Built for Hospitality
Hospitality runs on tight margins, seasonal demand, and complex multi-entity operations. We build financial systems and provide the outsourced finance expertise to keep pace with all of it.
Outsourced Bookkeeping Services
We handle daily sales reconciliation, vendor payments, and complex journal entries so your managers can focus on guests.
- POS reports matched to bank deposits every single day
- Vendor invoices coded, tracked, and paid on time
- Tips and gratuities correctly allocated by department in your ledger
Outsourced Controller Services
Outsourced controllers bring discipline to multi-property reporting, revenue audits, and compliance so nothing falls through the cracks.
- Daily revenue audits to ensure POS data matches bank deposits
- RevPAR, labor cost percentages, and gross profit tracked by department
- Tip compliance, sales tax, and labor regulations managed year-round
Outsourced CFO Services
Outsourced CFOs provide the financial leadership hospitality businesses need to survive seasonality, control labor costs, and fund expansion.
- Rolling forecasts built around your booking and revenue patterns
- Labor cost analysis by shift, department, and outlet
- Expansion modelling to test new locations before committing capital
Integration & Automation
Link POS, PMS, and finance into a single source of truth. No manual reconciliations, no data gaps.
- POS and PMS data flows automatically into your general ledger
- Tip distribution automated accurately across all departments
- Multi-property consolidation without spreadsheets or manual intervention
System Design & Implementation
We configure and implement ERP systems for hospitality, building financial infrastructure that connects your operations and scales as you grow.
- Sage Intacct configured for multi-property hospitality from day one
- POS and PMS integrated into a single financial platform
- Custom dashboards built around your hospitality KPIs from go-live
INDUSTRY DASHBOARDS
Visibility That Drives Better Decisions
Real-time dashboards built around the metrics that matter most in hospitality: occupancy, margins, labor costs, and revenue by department.
Occupancy and Revenue Tracking
- RevPAR and ADR tracked in real-time
- Occupancy rates by property and period
- Booking trends compared to historical data
Labor Cost Under Control
- Labor costs tracked against revenue in real-time
- Shift pattern analysis by department and role
- Overtime and allowance visibility at a glance
Food and Beverage Margins
- Food and beverage costs by outlet
- Prime cost tracking against revenue benchmarks
- Profitability by department and category
Faster, Cleaner Financial Close
- Automated accruals and departmental allocations
- Consolidation without manual spreadsheet intervention
- Board-ready reports on day two
TECHNOLOGY
Software Built for Hospitality Finance
We work with best-in-class platforms designed to handle multi-property complexity, tight margins, and fast-moving hospitality operations globally.
Sage Intacct
Sage Intacct is a cloud accounting platform that automates financial processes, delivers real-time insights, and helps businesses scale with control.
Ramp
Helps solve any spend control issues and visibility challenges through features like expense tracking, corporate cards, and automated accounting integration.
Quickbooks
Simplifies all bookkeeping, invoicing, and reporting processes for small to mid-sized businesses, offering real-time financial visibility and helpful automation features.
4flow
4flow provides advanced logistics software that improves network planning, reduces operational costs, and helps businesses streamline global supply chain processes.
FloQast
Accelerates the financial close process by improving your overall data accuracy and centralizing your workflows to enable better collaboration across accounting teams.
HOSPITALITY SECTORS
Every Corner of Hospitality
From boutique hotels to national restaurant chains, we build financial systems and deliver outsourced finance for hospitality at every scale and in every market.
Hotels & Resorts
Revenue and occupancy data tracked in real-time across single and multi-property hotel operations.
Restaurants & Cafes
Food cost management, tip compliance, and POS integration for high-volume restaurant and cafe operations.
Hospitality Groups
Multi-entity consolidation and group-level financial reporting for branded hospitality collections and multi-brand franchise operations.
Conventions & Events
Financial management for large venues managing diverse revenue streams, high staff volumes, and complex billing.
Boutique Properties
Right-sized systems that give independent operators the same financial clarity as major hospitality chains.
Food & Beverage
Integrated procurement, inventory, and cost management for food and beverage operations at any scale.
WHY US
We Know Hospitality Finance
We’ve built financial systems across three continents and delivered outsourced finance for hotels, restaurants, and hospitality groups. We know where it gets complicated.
Hospitality Experience
Our bookkeepers, controllers, and CFOs have worked with hospitality businesses on the metrics, margins, and compliance that define the industry.
Team-Based Delivery
eam-Based Delivery Every engagement is handled by a dedicated accounting team, not a single person. Built-in review at every level.
Process Before Software
We fix the process before we automate it. Better workflows produce better outcomes than better software alone.
Long-Term Partners
We don't walk away after onboarding. We audit our own work and keep improving your system.
Our Clients
Trusted by the Best
We’re proud to support the teams behind these logos. Long-term partnerships built on trust, capability, and results that hold up.
GET STARTED
Build a System That Keeps Up
How We Work
Three Steps to a Better System
We take time to understand what’s not working, then build practical systems that fix it and keep it fixed.
Discovery
We dig into what’s slowing you down, pinpointing messy processes, gaps, and what’s getting missed or duplicated.
Scope & Proposal
We outline what needs fixing, what it’ll take, and what a better setup looks like.
Onboarding
We get your team aligned, systems configured, and workflows in place, without confusion, rework, or wasted time.
From Challenge to Change
View all Success Stories
Success Stories
We want the world to see how virtually anything is possible with the right tools, solutions, support, and, of course, expertise.
Insights
Blog & News
Explore our latest thinking on financial systems, reporting strategy, and digital transformation, tailored to the industries and tools we support.
FREQUENTLY ASKED QUESTIONS
We’ve Got The Answers
What does outsourced bookkeeping cover for hospitality?
Quite a lot. Daily sales reconciliation is the backbone. We configure your system to match POS reports against bank deposits every single day, so you know immediately if something doesn’t add up.
Beyond that, we manage the full accounts payable cycle for your food, beverage, and linen suppliers. Bills are captured accurately, coded to the right cost centre (bar, kitchen, housekeeping), and flagged for payment on time. No credit holds, no surprises.
Tips, gratuities, and service charges are split from revenue and recorded as liabilities until paid out to staff. That keeps your revenue figures clean and your records audit-ready.
The short version: your managers wake up every morning knowing the numbers are right, so they can focus on running the floor.
How does a controller help our hospitality business?
Think of a controller as an internal auditor and financial manager rolled into one. They sit above the day-to-day bookkeeping and make sure the entire financial system is working as it should.
For hospitality, that means daily revenue audits to verify POS and PMS data matches bank deposits. It means tracking labor cost percentages, RevPAR, and gross profit by department in real-time, not just at month-end.
Controllers also manage compliance: tip reporting, sales tax, and labor regulations. In a multi-property environment, they handle consolidations and intercompany eliminations so your group reporting is always accurate.
The month-end close is their territory too. Automated accruals, prepaids, and departmental allocations mean your financial statements are ready faster and with fewer errors.
When does a hospitality business need a CFO?
A few signals: you’re opening new locations and need to model the financial impact first. Your seasonal cash flow feels like guesswork. You’ve got investors or lenders asking questions you can’t answer quickly. Your labor costs keep creeping up and you can’t pinpoint why.
An outsourced CFO brings the strategic layer that bookkeepers and controllers don’t cover. They build rolling forecasts around your booking patterns so off-peak periods don’t catch you off-guard. They analyze labor by shift, department, and outlet to find where costs are leaking.
For expansion, they model the unit economics of new locations before you commit. They build the financial narratives that win over investors and lenders. And they set up the KPI dashboards that give you a real-time view of every property.
You get CFO-level leadership at a fraction of the cost of a full-time hire.
Can you handle multi-property financial reporting?
Yes, and it’s something we do well. Multi-entity accounting is one of our core strengths in hospitality.
Using Sage Intacct, we set up consolidated reporting across all your properties so group leadership sees the full picture in real-time. At the same time, property managers only see data relevant to their location. You get both the macro and the micro view.
Intercompany transactions are handled automatically. Month-end consolidations that used to take a week now run in real-time. Franchise-specific reporting requirements are built into the system from the start.
The Steadfast Entities case study is a good example from our portfolio. A heavy equipment rental company that needed complex multi-entity billing and outsourced CFO support. We built the structure from scratch. The same approach applies to multi-property hospitality groups.
What software do you use for hospitality clients?
It depends on your size, complexity, and current setup, but we work with a core set of platforms that handle hospitality well.
Sage Intacct is our flagship for mid-market and growing hospitality groups. It handles multi-entity consolidation, dimensional reporting, and real-time dashboards out of the box. It integrates cleanly with POS and PMS systems. For hotel groups and multi-brand operators, it’s the right choice.
QuickBooks works well for smaller operators: independent restaurants, boutique hotels, and single-location businesses that need clean bookkeeping without enterprise complexity.
Ramp handles spend control: corporate cards, expense tracking, and automated accounting integration. FloQast accelerates the month-end close.
We don’t push one platform over another. We start with your requirements and recommend what fits. If you’re not sure where to start, our free Sage Intacct System Analysis is a good first step.
