What We Do
Daily Financial Accuracy
Hospitality is a vibrant industry. Our solutions keep up by managing daily sales entries, vendor payments, and complex payroll journals.
Daily Sales Verification
Match POS reports with cash and credit card deposits in your bank account. Detect and remedy discrepancies immediately.
Accounts Payable Management
Quick and easy management of high volume vendor invoices. Ensure payments match due dates and maintain accurate cost coding.
Payroll Journal Entries
Complex payroll data is automatically recorded in your general ledger. Tips, gratuities, etc. are correctly allocated by department.
Corporate Invoicing (AR)
Generate, track, and manage invoices for services like corporate events and tour groups to collect revenue faster.
Why Us
Accurate Hospitality Records
Our specialist hospitality bookkeepers implement processes that ensure data is managed quickly and precisely to boost tight margins.
POS System Integration
Integrating POS systems and finance sets up seamless data and workflows, enhancing accuracy across departments.
Departmental Financial Tracking
Coding expenses to specific departments (housekeeping and front desk) clearly demonstrates profitability to stakeholders.
Compliant Tip Management
Correctly record tip pools and service charges in your ledgers to guarantee regulatory compliance.
Manage Vendor Payments
Stay on top of vendor payments and eliminate duplicate payments and credit holds.
Technology
Integrated Hospitality Systems
ERP platforms like Sage Intacct manage bookkeeping services by automating data flow between your front desk POS and back-office ledgers.
Sage Intacct
Sage Intacct is a cloud accounting platform that automates financial processes, delivers real-time insights, and helps businesses scale with control.
FloQast
Accelerates the financial close process by improving your overall data accuracy and centralizing your workflows to enable better collaboration across accounting teams.
Ramp
Helps solve any spend control issues and visibility challenges through features like expense tracking, corporate cards, and automated accounting integration.
Quickbooks
Simplifies all bookkeeping, invoicing, and reporting processes for small to mid-sized businesses, offering real-time financial visibility and helpful automation features.
Simplify complex financial management
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How We Work
Three Steps to a Better System
We take time to understand what’s not working, then build practical systems that fix it and keep it fixed.
Discovery
We dig into what’s slowing you down, pinpointing messy processes, gaps, and what’s getting missed or duplicated.
Scope & Proposal
We outline what needs fixing, what it’ll take, and what a better setup looks like.
Onboarding
We get your team aligned, systems configured, and workflows in place, without confusion, rework, or wasted time.
From Challenge to Change
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Success Stories
We want the world to see how virtually anything is possible with the right tools, solutions, support, and, of course, expertise.
Insights
Blog & News
Explore our latest thinking on financial systems, reporting strategy, and digital transformation, tailored to the industries and tools we support.
Our Clients
Trusted by the Best
We’re proud to support the teams behind these logos. Long-term partnerships built on trust, capability, and results that hold up.
FREQUENTLY ASKED QUESTIONS
Hospitality Bookkeeping FAQs
Hospitality bookkeeping is tricky, with unique requirements. Find out more about high-volume transactions and tip management in the answers.
How do you handle daily sales reconciliations?
It’s pretty simple, really. We configure your system to reconcile Point of Sale (POS) reports against bank deposits on a daily basis. The aim is to ensure that cash, credit card batches, and third-party delivery payments (think Uber Eats) actually land in your bank account.
Automation plays a key role in this process, flagging discrepancies and missing deposits in real-time. The most obvious benefit is that you can take action to remedy the situation immediately, instead of being caught by surprise come month-end.
Do you handle Accounts Payable for food and beverage vendors?
Yes, we do. In fact, this is one of the most important services we provide to hospitality businesses. This is because they deal with a high volume of invoices from food, beverage, and linen suppliers, which can be confusing without a proper management system in place.
We maintain order by managing the entire Accounts Payable (AP) process. It includes capturing bills accurately, ensuring bills are coded to the correct cost center (the bar or kitchen), and flagging bills due for payment.
This is important because proper AP management helps you avoid credit holds with key suppliers, and, crucially, ensures your cost-of-goods-sold data is always accurate.
How do you record tips and service charges in the books?
This is a problem not many industries share, so you really want to entrust your records to someone intimately familiar with the ins and outs of hospitality financial management. Regardless of whether or not we run your payroll, it’s your bookkeeper’s responsibility to ensure the financial records are accurate.
This includes splitting tips, gratuities, and service charges from revenue when we enter them into your journals. It’s important because it ensures entries are booked as liabilities until tips (etc.) are paid to staff. And this is important because it ensures your revenue figures aren’t inflated by money that actually belongs to your employees.
Can you track expenses by department (e.g., Room Service vs. Restaurant)?
Yes, we can. We know how important it is to be very specific when tracking expenses. This is why we make certain your chart of accounts is configured to track expenses by department. What this means, briefly, is that when your bookkeeper processes vendor bills or credit card expenses, they include tags that lead to the departments in question, for example, housekeeping, front desk, and food & beverage.
Assigning expenses to the correct department is crucial if you want to determine which areas of your business are consuming the most resources. This data is the foundation for updated resource allocations and budget adjustments.
How do you integrate our POS with the accounting system?
Integration is integral to cloud-based software systems that aim to eliminate old, slow, and error-prone manual processes, especially when it comes to time-consuming data entries. Our strategy is to integrate your Point of Sale (POS) and/or Property Management System (PMS) directly into accounting software.
The primary benefit of this setup is the automatic flow of daily sales data into the general ledger. It doesn’t stop there, however, as we continuously monitor the integration to ensure data integrity and reduce the risk of human error resulting from the unnecessary re-keying of daily sales figures.
