Long Term Care Industry Solutions & Software
We design financial services and accounting software solutions, including ERP and finance, that help skilled nursing and assisted living facilities manage multi-entity consolidations, labor costs, and compliance.
KPIs
Financial Metrics That Match Your Needs
Monitor metrics that provide insight into revenue, costs, and profitability in real-time, like revenue per resident and occupancy rates.
# Residents
33
This Month
+0.45% vs. Prior Month
Services Revenue
$2,445,744
This Month
+5.88% vs. Prior Month
Occupancy Rate
100%
This Month
+12.5% vs. Prior Month
Claim Denial Rate
9%
This Month
-11.96% vs. Prior Month
Industry Solutions
LTC Financial Software & Industry Expertise
Make resident well-being your focus by automating accounting and payroll for multi-site facilities. Specialist services, including Bookkeepers, Controllers, and CFOs, improve accuracy and reduce admin for more productive staff.
Multi-Entity Financial Consolidations
Integrated and automated ERP and accounting systems consolidate financials across multiple facilities, enabling our experts to provide real-time insights into financial performance.
- Automated Inter-Entity Journals
- Visibility into Regional Performance
- Centralized Billing & Invoicing
Payroll & Labor Management
Manage complex shift patterns and labor costs to ensure staffing aligns with occupancy and budget requirements.
- Shift-Based Payroll Logic
- Overtime Calculation Automation
- Real-Time Labor Insights
Revenue Cycle Management
An outsourced team of specialists leverage software, like Sage Intacct and FloQast, to automate billing for diverse payers, including Medicare, Medicaid, & private patients, to reduce days in AR.
- Automated Claims Processing
- Billing Settled Quickly
- Accurate Revenue Recognition
Compliance & Regulatory Reporting
Advanced software solutions guarantee HIPAA compliance and ongoing audit-readiness due to role-based financial reporting and detailed audit trails.
- HIPAA-Compliant Audit Trails
- Board-Ready Report Packs
- Regulatory Compliance Updates
Industry Dashboard
Clear Data Analysis & Visualization
Dashboards provide bite-size pieces of macro-information, and enable you to delve deeply into details for a more granular view. Outsourced teams analyze data, driving strategic decisions.
Resident Bed Occupancy at a Glance
- Track beds occupied each month
- Monitor occupancy growth over time
- Align staffing with resident capacity
Current Bed Availability Overview
- View available beds in real time
- Maintain optimal resident intake capacity
- Plan admissions around live availability
Facility Unit Occupancy Snapshot
- Track occupied units each month
- Monitor occupancy growth over time
- Optimize capacity across all facilities
Active Caregiver Workforce Overview
- Monitor total caregivers on staff monthly
- Align caregiver count with resident needs
- Scale workforce across multiple facilities
Software
Solutions Built for Your Business
Cloud-based platforms support the integration of clinical, payroll, & finance tools so you can get a unified view of your facilities. Outsourced specialists optimize software to enhance accuracy, productivity, and financial performance.
Sage Intacct
Sage Intacct is a cloud accounting platform that automates financial processes, delivers real-time insights, and helps businesses scale with control.
4flow
4flow provides advanced logistics software that improves network planning, reduces operational costs, and helps businesses streamline global supply chain processes.
FloQast
Accelerates the financial close process by improving your overall data accuracy and centralizing your workflows to enable better collaboration across accounting teams.
Quickbooks
Simplifies all bookkeeping, invoicing, and reporting processes for small to mid-sized businesses, offering real-time financial visibility and helpful automation features.
Ramp
Helps solve any spend control issues and visibility challenges through features like expense tracking, corporate cards, and automated accounting integration.
Why Us
Expert Financial Insights That Boost Long-Term Care Facilities
Long-term healthcare has unique financial challenges. Our services include system design and outsourced accounting that reflect the needs of skilled nursing and assisted living facilities.
Scalable Growth
Software scalability enables you to add modules as your facilities grow. No system reengineering or operational disruptions.
Healthcare Expertise
Our outsourced teams understand HIPAA, Medicare billing, and the nuances of accounting for care facilities.
Integration Specialists
We specialize in software integration, tailoring ERP and accounting systems to connect EHR & billing directly to your general ledger to improve workflow and visibility.
Operational Efficiency
ERP and accounting management software packages enable you to automate AP, AR, and other manual tasks to save time and costs, and improve profit margins.
Our Clients
Trusted by the Best
We’re proud to support the teams behind these logos. Long-term partnerships built on trust, capability, and results that hold up.
Simple, Accurate LTC Accounting
Optimize Your Facilities
How We Work
Three Steps to a Better System
We take time to understand what’s not working, then build practical systems that fix it and keep it fixed.
Discovery
We dig into what’s slowing you down, pinpointing messy processes, gaps, and what’s getting missed or duplicated.
Scope & Proposal
We outline what needs fixing, what it’ll take, and what a better setup looks like.
Onboarding
We get your team aligned, systems configured, and workflows in place, without confusion, rework, or wasted time.
Industry Sectors
Software & Services For All Sizes & Niches
Our financial solutions, delivered by outsourced accounting experts, can be tailored to your specific care model, keeping your doors well and truly open.
Skilled Nursing Facilities
Advanced software solutions deliver high-acuity care costs and complex reimbursement model management for facilities across multiple locations.
Assisted Living Communities
Outsourced teams provide services that ensure resident billing systems run smoothly and hospitality-style amenities and costs are precisely managed.
Independent Living
Financial needs include software that simplifies property accounting and comprehensive revenue tracking by service.
Multi-Facility Management
Software integration provides consolidated visibility across diverse facility types and regions, enabling bookkeepers, controllers, and CFOs to easily compare performance.
From Challenge to Change
View all Success Stories
Success Stories
We want the world to see how virtually anything is possible with the right tools, solutions, support, and, of course, expertise.
Insights
Blog & News
Explore our latest thinking on financial systems, reporting strategy, and digital transformation, tailored to the industries and tools we support.
FAQs
Long-Term Care FAQs
LTC accounting is complex. It’s natural to want more information. We provide the answers to your burning questions here.
How can your software solutions track profitability per resident or care level?
Tracking revenue streams is an important part of long-term healthcare accounting. It’s essential to understand profitability by area, so you can make more informed budgeting decisions and reassess resource allocation.
We help in this regard by designing tailored dashboards that include two very important metrics:
- Average revenue per resident
- Revenue per patient
These two metrics are critical if you or your outsourced team want to analyze service mix and care levels.
It’s this combination of clinical and financial data that provides insights into the profitability of specific care levels. It also enables you to track the financial impact of patient stay durations.
This type of granular visibility improves forecasting, while also optimizing pricing and resource allocation based on actual demand.
Is the financial software HIPAA compliant?
Yes, it absolutely is compliant. This is because we use best-in-class software, like Sage Intacct and FloQast, which include audit trails and security safeguards that are certified as HIPAA- and HITECH-compliant by Avertium.
Ensuring that ERP and financial management software embrace HIPAA and HITECH compliance requirements helps you meet one other particularly strict regulatory requirement, and that’s adherence to Protected Health Information (PHI). Your compliant system enables you or your financial and accounting expert to monitor and audit access to PHI, so you’re never in violation of the rules.
What’s more, your financial management system is designed to provide the tools and security necessary to support your compliance efforts. So, you can rest assured that you’re covered as far as data protection and regulatory audits go.
How does the best-in-class software system help control rising labor and supply costs?
Before you can control costs, you must identify what the problem is and where it lies. This is tricky if your system is plagued by inefficient processes that make it difficult to track expenses and control margins in long-term care.
Your integrated software system includes automated Accounts Payable (AP) and expense management that eliminates the need for manual data entry and exported spreadsheets. Automation in these processes also improves cash flow visibility, so you have a much clearer picture of your organization’s actual financial health.
It goes a bit deeper than that because it shines a light on real-time data related to labor costs and supply spend against budgets. Inefficiencies are quickly flagged. This enables you and your dedicated team to make smarter, data-driven purchasing decisions and optimize resource allocation.
The upshot is a system that protects (and grows) your margins.
How do you handle multi-entity consolidations for facility groups?
Multi-entity accounting in healthcare can become quite complex, and if you’re still relying on manual spreadsheets, it can be pretty slow. By this, we mean delayed reporting because reports are typically only generated at the end of the month when all financials come together.
Our solutions are more immediate. This is because we design ERP and accounting software systems that enable you to consolidate financials across all facilities in minutes. This provides real-time updates and improves visibility into inter-entity transactions.
Automation features also speed up tasks, effectively eliminating the need for manual data entry and finicky spreadsheets.
The beauty of our multi-entity solutions lies in their ability to drill down into facility specifics. For example, by region, type, services, staffing, equipment, and other criteria. This allows you or your team of outsourced specialists to compare performances side-by-side. Ultimately, you get an accurate, real-time view of your organization’s finances as a whole or by group.
